How to Share a Folder Windows
Hello everyone, we are here to talk about sharing files and
folders on a local network. What we have here is our Windows 10 desktop and I'm
going to head into my file explorer which I'll click on my taskbar. When I open
my file explorer I'm going to head over to my disk drive, which is my C drive,
and in my C drive we have the directory of support tickets. In this folder
known as support tickets, I have multiple ticket files. And for this video we
want to walk through how we can share these ticket files with other users on
our local area network. This is really important for business, as well as for
home use, we are talking about easily sharing files and folders with your
coworkers or family members. Now, to get started, what I want to do is go back
to the main directory, which is my root directory, which is my C drive. I'm
going to right click on the folder support tickets. And where we used to see
the item share in our menu, we now see give access to inside of Windows 10.
Now, the first thing is, we can remove any shared access by using remove
access, stop sharing the folder with other users, or we can share easily with
our homegroup with a permission of read, which is the view ability, people can
view the files but they can't change them, or we can do homegroup with view and
edit, allows other people to change our files and add and delete files in our
directory. Now, we want to be a little more, let's say, specific and that means
we're going to click specific people. Here we're not going to do a default
share with a homegroup, but we can select specific user accounts or groups of
accounts so I'll select specific people. My new window opens up for network
access, and here we can see it has the default user account being shared with
which is us, we own it, we are the student account on this machine. Now if I
wanted to share with another user account that exists on this machine or
another computer, I would type in the name of that user account. If I want to
share with a group of user accounts I would type in the name of that group. If
I just want to share with everyone on my local network regardless of what their
user account is on their machine, that they can access these files in this folder,
I would type in the share of everyone. When I go ahead and click add, we'll see
that it has a default permission of read. If I click on that, we'll see the
other option is read write. With the default permission of read, anyone on my
local area network will be able to access this folder and view the files
inside. They can open the files and read the files, but they cannot change any
data in the file or add or delete files in our directory. We'll leave that
default permission of read, and now I will click share. And when I click share
I get a popup here. My computer is asking me, do you want to turn on file and
folder sharing for public networks? My computer, right now, believes it's on a
public network and if I click yes, that's scary. Instead I'm going to click no,
make the network that I'm connected to private, and turn on file folder sharing
on this private network, which I'll select that option. From there it says my
directory of support tickets is now shared on the local network. Other people
on their machines will be able to access it. Now, this is just one method of
being able to share files and folders, but if you wanted a little more control
what we can do is right click on our support tickets folder, and instead of
doing give access to, this time we're going to go to properties. Inside of
properties for our folder properties of support tickets, we're going to click
on the tab sharing. And in sharing, if we want to do custom control we can
click here on our advanced sharing. I'll select advanced sharing, and here we
can see it says share this folder, the name of my share is support tickets. And
with the name of support tickets, that's what other users will see. Comments, I
can give a description about what this share is being used for. So this is to
access and view current support tickets. There we go. And now if I want to
control the permissions of who can access this whether it's, again, user or
groups, that's going to be right here. Also, I can control how many common
current sessions exist. This is how many users can access this folder and view
the files at any given time. It's set to the maximum for our Windows clients
which is 20. Windows server operating systems can do more than this. So I'm
going to go ahead and click on permissions, and when inside of permission what
we'll see here is there is the user account of Everyone, where anyone can
access regardless of their account. Down below we have permissions that we can
change. I only want them to be able to read. I don't want to give full control
where they can set permissions themselves. I don't want to give Change where
they can delete or add files or change the data, I just want them to have the
access to read. With that selected, I can go ahead and click apply and the
changes would take, enforce. If I wanted to add more groups or user accounts up
above I can use the add button or, of course, I can remove them if I don't want
them to have access anymore. So I've got what I like here, now everyone has
access to read. The administrator, or owner of the file that has read and
change and full control. So I'll go ahead and click apply. Those permissions
will take affect with the okay button. And again, apply and okay. And down
below we have one last thing to concern ourselves with. This folder says people
must have a user account and password to access files on our computer. This
means that the Everyone permission right now is not taking force. If I go on
another machine and try to access this directory it's going to bounce because I
don't have the correct permission. If I want to truly share this directory with
everyone, I need to go into my network and sharing center and change my
computers password protection. Let me show you. We can go through this a couple
of different ways. We can go through our start and settings, or we can even
right click on our network icon and go to network and internet settings. Either
way that we get there, we're going to go to sharing options. Inside of sharing
options there's a couple items in here, we need to scroll down and look for
this all networks. And in the all networks dropdown, I can select that, and if
we scroll down we'll see here what's called password protected sharing. Right
now it is on, it's on by default. This means only users on other computers with
the user account and password that exists on my computer can access this file.
If I want to allow everyone on the local network to gain access to this
directory with those everyone permissions, I have to turn off password
protected sharing because everyone is not going to have a user account and
password sitting on my computer that they can authenticate against, they're
just everyone. So I'll go ahead and click save changes, and now another
computer will be able to access the support tickets directory. Let me show you.
So here we are on a Windows 7 client, and what I'll do is open up the file
explorer. And inside of here on the left side again, we've got our menus, and I
can go ahead and click on network. And this Windows 7 client is on the same
network as that Windows 10 client. Here I will see the name of that Windows 10
computer and I can double click on that. And when I double click on that name
it's going to connect across the network and see the shared directory on that
computer, and there they are, support tickets. I can open that directory and
see all of those files on the other computer, and I can open up one of those
files and look at, ticket information is here. Now, if I wanted to make a
change, like I'm going to control A and delete all of this and say hahahaha
because I'm a malicious person, and I'll save it, watch what happens. It
exists, do you want to replace? Yes. Access is denied. It does not let me
change the file and save the file. So it won't let me save it. The ticket one
is still the same information it was before, and that's because we set read
permission versus providing more control. And that would have been change
permission, or in the other view it would have been a read write. So, practice
and work with your own file and folder sharing. Get comfortable at using these
different options of share files. Whether you're talking about give access to,
or you're going straight into the properties and then being able to use the
share tab. Have fun with it, become that IT professional, and rock folder and
file sharing.
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